Privacy Policy

Oxford Policy Fellowship

OPF Privacy and Website Policies

Oxford Policy Fellowship (We) are committed to protecting and respecting your privacy. This policy (together with our terms of use and any other documents referred to therein) sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us. Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it. By visiting any of websites linking to this privacy policy you are accepting and consenting to the practices described in this policy. If you do not agree to our processing of your data in the manner set out in this policy, please do not submit any personal data to us.

For the purposes of applicable data protection laws, including the EU General Data Protection Regulation, as amended and supplemented (the “Data Protection Laws”), the “controller” of personal information collected through www.policyfellowship.org (the “Website”). The Oxford Policy Fellowship is a not-for-profit company limited by guarantee registered in England and Wales as number 9687433 whose registered address is Level 3, Clarendon House, 52 Cornmarket Street, Oxford, OX1 3HJ, United Kingdom.

We are legally obliged to use our information in line with all applicable laws concerning the protection of personal information, including the Data Protection Act 1998 (the Act). Under the Act, the data controller is Oxford Policy Fellowship of Level 3, Clarendon House, 52 Cornmarket Street, Oxford, OX1 3HJ, United Kingdom.

Please note, our websites may contain hyperlinks to websites owned and operated by third parties. These third-party websites have their own privacy policies and are likely to use cookies. We advise you to review such third-party policies as these will govern the use of personal information you submit when visiting those websites. We do not accept liability for the privacy practices of such third-party websites and your use of such websites is at your own risk.

Information we collect from you

We will collect and process the following data about you:

Information you give us.

This is information about you that you give us by filling in forms on our site or by corresponding with us by phone, e-mail or otherwise. It includes information you provide when you register to use our site to apply for a vacancy or use our site to report an issue or concern to us or to report a problem with our site or when you use our site for any other purpose. The information you give us may include both personal data (such as your name and contact details) and sensitive personal data (such as some of the information submitted by you as part of an application process).

Information we collect about you.

With regard to each of your visits to our site we will automatically collect the following information: technical information; information about your visit, including information about the way you use the website. We do not use information gained in this manner in a way that any individual can be identified, and will use it to understand our users better, and to determine aggregate trends. We may share this kind of aggregate data with selected third parties to assist with these purposes.

Information we receive from other sources.

This is information we receive about you if you use any of the other websites we operate or the other services we provide. Uses made of the information: We use information held about you in the following ways:

Information you give to us.

The personal data and sensitive personal data will be stored, processed, used and disclosed by us in the following ways:

  • to carry out our obligations arising from any contracts entered into between you and us and
  • to provide you with the information, products and services that you request from us;
  • to assess your application for any vacancy and to facilitate the recruitment process;
  • to assess data about you against vacancies which we judge may be suitable for you;
  • to send you details of reports, networking and client events and general information about the industry sectors which we think might be of interest to you where you have consented to being contacted for such purposes;
  • to answer your questions and enquiries;
  • to third parties where we have retained them to provide services that we, you or our clients have requested including psychometric evaluation or skill testing, references, qualifications and verification of the details you have provided from third party sources;
  •  to provide you with information about other services we offer that are similar to those that you have already purchased or enquired about;
  •  to provide you with information about services we feel may interest you.
  • to notify you about changes to our services;
  • to third parties, regulatory or law enforcement agencies if we believe in good faith that we are required by law to disclose it in connection with the detection of crime, the collection of taxes or duties, in order to comply with any applicable law or order of a court of competent jurisdiction, or in connection with legal proceedings;
  • to use your information on an anonymised basis to monitor compliance with our equal opportunities policy;
  • to ensure that content from our site is presented in the most effective manner for you and for your computer.

From time to time we may seek your consent to process, use or disclose your information for any other purpose not listed above. If you do not want us to use your data in this way, please contact us at info@policyfellowship.org.

Information we collect about you.

We will use this information:

  • to administer our site and for internal operations, including troubleshooting, data analysis, testing, research, statistical and survey purposes;
  • to improve our site to ensure that content is presented in the most effective manner for you and for your computer;
  • to allow you to participate in interactive features of our service, when you choose to do so;
  • as part of our efforts to keep our site safe and secure;
  • to make suggestions and recommendations to you and other users of our site about services that may interest you or them.

Information we receive from other sources.

We will combine this information with information you give to us and information we collect about you. We will use this information and the combined information for the purposes set out above (depending on the types of information we receive).

Disclosure of your information

You agree that we have the right to share your personal information with:

  • Any member of our group, which means our subsidiaries, our ultimate holding company and its subsidiaries, as defined in section 1159 of the UK Companies Act 2006 (OPM Group).
  • Selected third parties including:
    • business partners, suppliers and sub-contractors for the performance of any contract we enter into with them or you; and
    • analytics and search engine providers that assist us in the improvement and optimisation of our site.

We will disclose your personal information to third parties:

  • in the event that we sell or buy any business or assets, in which case we may disclose your personal data to the prospective seller or buyer of such business or assets.
  • if we are under a duty to disclose or share your personal data in order to comply with any legal obligation, or in order to enforce or apply our terms of use and other agreements; or to protect the rights, property, or safety of any member of the OPM Group, our customers, or others. This includes exchanging information with other companies and organisations for the purposes of fraud protection and credit risk reduction.

Where we store your personal data:

The data that we collect from you may be transferred to, and stored at, a destination outside the European Economic Area (“EEA”). It may also be processed by staff operating outside the EEA who work for us or for one of our suppliers. This includes staff engaged in, among other things, the implementations of the projects in which we are engaged and the provision of support services. Due to the nature of our work and the countries in which we operate, you accept by providing us with your information that the information you provide may be used in countries where standards of data protection are not as stringent as those that apply within the EEA. By submitting your personal data, you agree to this transfer, storing or processing.

Where we have given you (or where you have chosen) a password which enables you to access certain parts of our site, you are responsible for keeping this password confidential. We ask you not to share a password with anyone. Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk.

Your rights:

You have the right to ask us not to process your personal data for marketing purposes. You can exercise your right to unsubscribe from job alerts and marketing material at any time at any time by contacting us at privacy@opml.co.uk. Our site may, from time to time, contain links to and from the websites of our partner networks, advertisers and affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.

Access to information

The Act gives you the right to access information held about you. Your right of access can be exercised in accordance with the Act.

Retention of information

We are required by law to hold your information for as long as is necessary to comply with our statutory and contractual obligations and in accordance with our legitimate interests as a data controller. We will use reasonable endeavours to ensure that your Personal Data is maintained and up to date. However, you are under a duty to inform us of any and all changes to your Personal Data to ensure that it is up to date and we will update or delete your Personal Data accordingly. In the case of an application for a vacancy submitted using this site, we will retain your information for six months from the advertised closing date after which it will be destroyed.

Changes to our privacy policy

Any changes we make to our privacy policy in the future will be posted on this page. Please check back frequently to see any updates or changes to our privacy policy.

Contact

Questions, comments and requests regarding this privacy policy are welcomed and should be addressed to info@policyfellowship.org.

 

Cookie Policy

How Oxford Policy Fellowship uses cookies on its website

We use cookies on our website to improve our website’s performance and enhance user experience. This policy explains how we do this.

What are cookies?

Cookies are small text files which a website may put on your computer or mobile device.

A cookie consists of information sent by a web server to a web browser, and stored by the browser. The information is then sent back to the server each time the browser requests a page from the server. This enables the web server to identify and track the web browser. We use the term ‘cookies’ in this policy to refer to all files that collect information in this way.

What cookies do we use on our website?

We use cookies that are strictly necessary to enable you to move around the site or provide certain basic features. These cookies are ‘’session’’ cookies. Session cookies will be deleted from your computer when you close your browser.

We also use cookies to help us improve the performance of our website and to provide you with a better user experience. We use performance cookies to help us analyse how our visitors use our website and to monitor website performance. For example, we might use performance cookies to help keep track of which pages are most popular and which method of linking between pages is most effective.

Does anyone else use cookies on our website?

We use Google Analytics to collect information about how people use the site. Google Analytics generates statistical information about the pages visited. The information generated is used to help us to understand which pages people visit most and least, how people navigate the site and what items have the highest and lowest downloads. We use this information to improve the users’ experience of visiting and navigating around our website. Google stores this information and you can find Google’s privacy policy at http://www.google.com/privacypolicy.html.

How to manage cookies

When you access our website you will see a pop-up box which explains that by continuing to access our site, you are consenting to our use of cookies. Most browsers allow you to turn cookies off. To do this look at the ‘help’ menu on your browser. If you do disable our cookies you may find that certain sections of our website do not work. Switching off cookies may restrict your use of the website and/or delay or affect the way in which it operates.

More information

More detail on how businesses use cookies is available at: http://www.international-chamber.co.uk/components/com_
wordpress/wp/wp-content/uploads/2012/04/icc_uk_cookie_guide.pdf

OPF Cookie Policy

If you think that we have not adhered to this policy, please notify us by emailing info@policyfellowship.org and we will try to solve
the problem promptly.